Supplier Management
Let your suppliers see what is on sale at the event, and follow commission group by group.
Bring venue and service suppliers onto the platform; digitize the request cycle. Who asked, who delivered — records instead of phone chains.
Overview
Supplier Management organizes the invisible ops from booth build to technical service. Portal access, admin assignment, and product/service catalogs feed exhibitor requests.
Status workflows and organizer-approved service requests add transparency; suppliers track their own finance visibility in the portal.
Business outcomes
- Pull supplier traffic out of email attachments.
- Increase request-to-delivery visibility.
- Reduce delays and confusion.
- Keep organizer–supplier–exhibitor on one backbone.
- Let your suppliers see what is on sale at the event from a single list.
- Follow what your supplier ecosystem earns group by group: who did how much business in which group and how much commission arose.
- Share the commission calculation transparently with your supplier under the same rule.
Key capabilities
Supplier registration and admins
Portal access and admin assignment — define the chain in one panel.
Product and service catalog
Publish services exhibitors can request.
Request and service management
Status workflows; organizer-approved service processes.
Finance visibility
Suppliers view their own financial transactions in the portal.
On sale now: items on sale at the event
Suppliers see the items on sale at the event that fall into their assigned product-service groups in a read-only list; they narrow it by search, group, type, rental, and currency. No personal or contact information is shown.
Commission by product-service group
When you assign a product-service group to a supplier, you enter a commission rate (%) for each group. In the supplier portal, suppliers see the rates of their assigned groups and the commission calculated from their own request lines. Suppliers can add only products from their assigned groups to their catalog; a product in an unauthorized group is also rejected on the server.
Commission reports
The supplier request and commission report shows requests by supplier and group with request count, net amount excluding VAT, rate, and commission amount; the summary report adds the effective commission rate and a paid versus pending commission split. The detailed commission report drills down to line level: reference no., exhibitor, product, group, amount, rate, commission, status, and payment status. Totals are given separately per currency; reports can be filtered, sorted, and exported to Excel.
Catalog and list filters
In the supplier catalog, products can be filtered by listing status for exhibitors (all, listed, not listed) and by product group; rental is the default for a new catalog product. List pages have date and currency filters, active filter chips, and remembered filters.
Use cases
Scenarios drawn from real operational problems.
01“What is on sale at the event?”
- Problem
- Suppliers prepare their catalog without knowing which items in their groups are on sale at the event; information requests fall back on the organizer.
- Solution
- With “On sale now” in the supplier portal, suppliers see the items on sale in their assigned groups in a read-only list.
- Benefit
- Suppliers manage their catalog with the event picture in view.
02See supplier revenue group by group
- Problem
- Finding out how much business each supplier did in which product-service group takes Excel merging.
- Solution
- Enter a commission rate for each group, and in the supplier request and commission report see request count, net amount, and commission by supplier and group, per currency.
- Benefit
- Where the revenue comes from is visible in one report.
03Reconciliation from summary to line item
- Problem
- A single summary commission figure is not enough; which exhibitor's product produced how much, and whether it was paid, goes unanswered.
- Solution
- Separate paid and pending commission in the summary report and drill down to line level in the detailed commission report with reference no., exhibitor, product, rate, and payment status; filter the report and export it to Excel.
- Benefit
- Reconciliation becomes more traceable and easier to share with the finance team.
04A controlled catalog
- Problem
- Letting suppliers add products from any group makes quality and scope hard to control.
- Solution
- Only the groups you assign are open to the supplier; a product in an unauthorized group is also rejected on the server, and rental is the default for catalog products.
- Benefit
- Catalog quality and scope stay in the organizer's hands.
Frequently asked questions
What does a supplier see?
A supplier sees only items in the product-service groups assigned to it for that event; with no assignment the list is empty, and the view is read-only. No personal or contact details are shown.
How is commission defined and calculated?
Commission is defined only as a rate (%); there is no fixed-amount commission. Calculation is on the net line amount excluding VAT. The report uses the current rate: if a rate changes later, figures are calculated at the current rate; a group breakdown with no rate entered shows a rate of 0. All request statuses are included, and you can narrow by the status filter.
What do “paid” and “pending” commission mean? Is there automatic invoicing?
The split is for reporting. There is no “collected commission” tracking and no automatic invoicing or payment; the reports are informational.
Does the supplier see its own commission?
Yes; in the supplier portal it sees the rates of its assigned groups and the commission calculated from its own request lines. There is no Excel on the supplier screen; Excel is only in the organizer reports. The commission view and the detailed report are on the web.
Can a supplier add any product to its catalog?
No. A supplier can add only products from its assigned groups to its catalog; a product in an unauthorized group is rejected on the server. Rental is the default for a new catalog product.
Related modules
Explore other modules that work alongside this one in the same operational area and amplify the value of QEMENT.
Make your supplier ecosystem transparent.
Let's show the “On sale now” list and the commission reports with your own supplier groups in a demo.