B2B Networking
Let matches spread evenly, and never leave meetings to chance.
Do not leave networking to chance — auto-matchmaking, meeting schedules, request approval, remote meetings, and ROI reports. Tell your fair’s commercial story with data, not guesses.
Overview
B2B Networking turns the fair into a measurable trading platform. Visitor ↔ exhibitor request, approve, decline, cancel, and reschedule; calendar and conflict checks in one flow.
Parameter-based matchmaking proposes fits; email reminders and remote B2B meeting channels remove the need for only on-site meetings. Reports become the backbone of sponsor presentations.
Business outcomes
- Tell fair success through accepted meeting counts.
- Reduce manual matchmaking load.
- Give sponsors and leadership concrete ROI.
- Deliver provable networking value to exhibitors.
- Keep match data visible only to the right parties and protect exhibitor trust.
- Spread matches evenly with a per-company meeting request limit, and attach the “unlimited” allowance to premium packages as added value.
- Grow your matching pool with registration: visitors arrive ready to match without a separate profile step.
Key capabilities
Meeting request management
Request, approve, decline, cancel, and reschedule — consistent state machine.
Matchmaking engine
Automatic suggestions with separate parameter sets for visitors and exhibitors.
Schedule and conflict control
Calendar view; prevent hall, time, and person conflicts.
Remote B2B meetings
Online meeting integration — physical meetups are optional.
B2B ROI reports
Meeting statistics and conversion metrics — measurable commercial output.
Fast, protected matching at scale
Match lists open quickly even at high-attendance events; match data is visible only to authorized parties, and events stay isolated from one another.
Per-company meeting request limit (quota)
You decide how many meeting requests each exhibitor company can open at an event, so matchmaking requests spread more evenly across companies instead of piling up with a few. Exhibitors see their meeting allowance, usage, and remaining requests on the requests screen; when the allowance is used up, the request button closes and explains why. Grant selected profiles an “unlimited” allowance and make it part of a premium package or sponsor participation type.
B2B matching profile at registration
When you enable it in the event settings, visitors also enter their job level, whether they are a decision-maker, the product/service groups they are interested in, and their visit purpose while registering; the matching profile is ready with the registration. You decide which question is required and how many selections are expected; the same rules apply in the form embedded on your site and on the direct registration page. Visitors can skip the B2B details with the toggle that comes with the privacy notice, and edit their preferences after registration under matching settings in the visitor portal.
Use cases
Scenarios drawn from real operational problems.
01Don't let a few companies fill the request pool
- Problem
- When a few active exhibitors open many requests, other companies fall behind and visitors face a pile of requests waiting for an answer.
- Solution
- Enter the per-company request count in event defaults and enable the feature in the event settings; the limit is enforced on the server, and exhibitors see their remaining allowance on the requests screen.
- Benefit
- Requests spread more evenly across companies and the request load becomes predictable.
02An “unlimited” meeting allowance for premium packages
- Problem
- It is hard to find a concrete item that sets sponsor and premium packages apart.
- Solution
- Give selected profiles or profile groups the “unlimited” feature; other companies stay within the limit while these companies can open unlimited requests.
- Benefit
- The package difference is easy to explain to exhibitors, and you get a concrete item for added revenue.
03Visitors ready to match as they register
- Problem
- Waiting for visitors to fill in a matching profile after registering narrows the matching pool.
- Solution
- Add the B2B questions to the registration form; job level, decision-maker status, interests, and visit purpose are collected with the registration.
- Benefit
- Exhibitors see better-qualified candidates before the fair and send meeting requests to the right person.
04At large events, the list opens without waiting
- Problem
- At high-attendance fairs, a match list that opens late slows meeting planning, and who can see match data raises trust questions.
- Solution
- Match data is prepared in advance, so waiting is reduced when the list opens; data is shown only to authorized parties and events stay isolated from one another.
- Benefit
- Visitors and exhibitors reach the list with less waiting, and exhibitor trust is protected.
Frequently asked questions
How does the meeting request limit (quota) work?
Enter the per-company request count in the “Exhibitor Meeting Count” field of the event defaults and enable the feature in the event settings. Counting is a shared pool per company: requests opened by all users of the same company are counted together. If the number is 0 or empty, no limit applies.
Is the limit applied only on screen, and can it be bypassed?
The limit is enforced on the server, not only on screen, and cannot be exceeded by simultaneous requests. When the allowance is used up, the request button closes and explains why. If you change the limit later, existing requests are kept and only new requests are affected.
Do declined or cancelled requests give the allowance back?
No. Declined, cancelled, and deleted requests are also counted, so the limit cannot be abused. We therefore recommend explaining the rule to exhibitors up front.
Does the limit apply to visitors too?
No. The limit is only for requests opened by exhibitor companies; it does not apply to visitors, and requests received by a company are not counted. Requests the organizer opens on behalf of an exhibitor are not counted either.
Is there a per-person limit or a company usage report?
The allowance is per company; there is no individual per-person limit. Who opened how many requests within a company is shown for information only, and each company sees only its own breakdown. A per-company usage report for organizers is not part of this release.
Is the B2B profile created at registration for every visitor?
The feature works only when B2B visitor matching is enabled for the event. The B2B preferences of a visitor who is already registered in the system are not created or updated through this form; those visitors sign in and edit them under matching settings. Buying-committee questions are out of scope.
How up to date is the match list at large events?
Match data is prepared in advance, so waiting is reduced when the list opens; profile or parameter changes show up in the list with a short delay. Performance varies with event size and environment, so no numerical commitment is made.
Related modules
Explore other modules that work alongside this one in the same operational area and amplify the value of QEMENT.
See B2B matching in your own fair.
Let's configure the meeting request limit and the matching flow with your own event scenario in a live demo.